Archive for the ‘Task Management’ Category

25
April

Manage your to-dos directly from mind maps with our new task feature

We are back with the third upgrade of this series: integrating the task functionality into normal mind maps. Use tasks to keep your information organized, set due dates for your projects, prioritize your work, set completion rates or assign them to your collaborators.

You can now turn topics from your mind map into tasks (Ctrl+K) or manually insert a task subtopic to any topic you like (Alt+Shift+Enter) from the Insert panel. Checkboxes will be automatically added in front of the task topics; checking these off indicates that the task has been completed.

If a topic has the option Set as Task checked off, all new subtopics will inherit it and will become subtasks. You can always remove the check mark to prevent newly added subtopics from turning into subtasks. A branch may contain both tasks and normal subtopics, at the same time.

Completed tasks are grouped under a checklist icon, which also indicates the overall number of tasks. You can open any task again, by clicking on it under the checklist icon and removing its check mark. Add comments or resources to your completed tasks through the Comments panel icon.

In the outline view, you can use the top-right corner icon to quickly expand or collapse all your completed tasks. By default, these will have a greyish color, strikethrough formatting and a checkmark icon next to them.

The new design of the context menu allows you to assign tasks (1), insert start/due dates (2) and set priorities or completion rates (3) for your tasks.

The Assign tab allows you to choose one or multiple assignees for a topic (instantly turning the topic into a task). Each of them will get notified by email on changes related to the task: task assignment, completion/reopen, start date/due date, changes to the task, task due/overdue. The initials of the assignees will appear next to their assigned tasks.

The priority of the task will appear as number icons (1 to 9) while setting a completion level will add completion icons next to the task topic.

In case you want to get approval for a task, use the Vote option available on the Comment panel. You are able to cancel the vote by clicking on the Vote icon again. The votes registered by a task will appear on the mind map as a small thumbs up icon.

In addition to filtering by hashtag or icons, you can also filter by assignee to see the tasks designated to a certain person. Have a clear overview of overdue and upcoming tasks with our filter by due date functionality.

Please give these features a try and let us know what you think in the Comments section below.

Keep it smart, simple and creative!
The Mindomo Team

12
September

Revamped Microsoft Word export

We recently updated our Microsoft Word (DOCX) export. Please see below how it works.

1. The central topic becomes the title of the exported document and will appear at the top with a bigger font size. Your main topics and subtopics will be listed in a headings hierarchy up until the 4th level. After the 4th level, all the subtopics will be listed as normal text with indentation.
Notes are exported exactly as they are in the mind map (keeping their stylings such as bulleting, numbering, font size, and color).



2. Comments will appear on the right side of the document, in a column, each comment connected to its topic with a dotted line. The comments will also display the initials of the person who added it and the date it was added.

Task Mind Maps will have their task specifications (start date/end date, priority, duration and assignee) exported as a table right under the task’s title:




3. The new export will enable you to create a table of contents. This is very useful if you are writing an essay, article or book, and you want yourself and/or your readers to be able to navigate easily through the document. You can read more here on how to create such a table of contents.


Please give this new functionality a try and let us know what you think in the comments section below.

Keep it smart, simple and creative!
The Mindomo Team

15
May

Export the comments from your Task Maps

We are continuously working to improve our tool, that’s why we are happy to let you know that we implemented another highly requested feature: exporting the comments from your Task Maps.

However, for the time being, this functionality is available only with the Text File (.txt) and Microsoft Word (.rtf) export formats.

When exported, the comments will appear right after the task:

Let us know what you think in the Comments section below 🙂

Keep it smart, simple and creative!
The Mindomo Team

20
May

Combine Concept Mapping and Task Mapping for The Ultimate Business Travel Plan

For a lot of us, going on a business trip is “double trouble”, partly because preparing for this is unlike preparing for a family trip and partly because you need to get in shape for business meetings and presentations. In both cases, being well-prepared is the key, and it will give you that sense of confidence of having things under control. And how to get organized the right way, you might ask? We’ll, there are two things you should definitely consider if you want a solid business travel plan.

Plan everything with time management in mind. This will make you focus on your trip’s priorities. Use concept maps for individual or even team brainstormings to put together all business-related to-dos.
 Start from the core – your business trip, and enumerate all the main points that you need to cover before and during the trip. As the goal is to keep the map as easy to follow as it can be, you can split the main points into different branches, giving different colours to personal and work-related stuff.  Add details in subtopics, like packing clothes, tickets, passport, and money. You can also connect related topics and label the connections to make everything more straightforward.
In the end, you’ll have all information, schedules and to-dos on the same page, yet clearly organized. It’s as quick and efficient as that.

Find a simple way to keep track of all your to-dos, up to the smallest detail. For example, our task maps let you create structured to-do lists, that you can share with your colleagues/employees/personal assistant. Each task from the list is assignable, and setting a deadline for it will help you monitor the progress. You can also give detailed instructions per each task in the comments section.  This way you and your team will know, at any given point, the status of your preparations, what’s left to be done, who needs to do it, and if you have to speed things up.

Planning with the aid of  concept maps or task maps is very simple, and it helps you keep everything in one place in an organized fashion: from objectives and  due dates, to schedules and locations. So, if you aim for stress-free, yet accurate business travel planning, Mindomo is a real helper.

 

Keep it smart, simple and creative!
The Mindomo Team

 

12
April

Introducing Task Mind Maps

Many of you have been asking us the same question about the tasks in your maps: ‘will I get an email notification?’ That’s how we realized that you rely on Mindomo to help you follow up to-dos and get things done. So, we developed a new type of mind map to meet your task management needs. Here’s what you’ll get if you start using our task maps:

  • Flexible task management. Just drag and drop tasks to reorganize them from one list to another.
  • Tasks and subtasks are organized hierarchically. This gives you a clear picture of all tasks and their priority.
  • Both you and your collaborators receive email notifications when tasks are completed or updated.
  • You can use the drill-down feature to temporarily hide some of the information to focus on a certain task list.
  • You can quickly set deadlines and assign tasks to your collaborators.
  • You can expand and collapse information to get a detailed or bird’s eye view of your work.
  • Wider, uncluttered map canvas will give you more space for your data.

A task map is not just for tracking task ideas, it’s the central spot for organizing and monitoring your to-dos.
Like always, we’re looking forward to your feedback. If you have any suggestions on how we can improve this new functionality, feel free to share them in the comments section below.

Keep it smart, simple and creative!
The Mindomo Team